How to Write a Report
- Write in third person – Example He stated that the patrol arrived at the scene at 1400 hours on Wednesday 24 April 2023
- Capital letters can be used for names and places
- Time: 24 Hours system
- Time and date – Example Time, Date, Year
- At 2200 hrs, on Monday 08th Oct. 2022
- Report should be brief, complete and clear. It should not like a story.
Key Points for Report Writing
- Title of incident
- Type of crime/incident
- Time and Date
- Place/Location
- Consequence: injuries, Loss of life or property
- Crime Reported by
- Body of the report Crime details
- As per/according to/ a I heard the audio scrip, on above mentioned/ on the noted, date, time and place
- Type of crime/ incident
- Crime details
- How it happened/ Scene of the spot
- Weapons used
- Verbal Threats
- Vehicle used
- Suspect’s detail: - age, dressing, body structure, language spoken
- How and where did they go afterward?
- Proofs/evidence found
- Victims details
- Witness
- Suspects arrested
- Local Police and response
- Involvement of UNPOL
- Conclusion /Closing
- Revised Consequence dead injury/ lost of property
- Total Value of the property lost
- Victim condition (How / where is he)
- Causes or reason of crime
- Assurance from the UNPOL, and further investigation
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